Argia and BAO Submission Guidelines
All materials must be submitted digitally via e-mail or an internet file sharing service (Dropbox, Google Drive, TransferBigFiles, or similar service). Submissions for Argia should be sent to Celeste A. Searles Mazzacano, Ph.D., Editor in Chief, at firstname.lastname@example.org. Submissions for the Bulletin of American Odonatology should be sent to Steve Hummel, BAO Editor, at email@example.com .
All articles and notes must be in Word or Rich Text Format (RTF), without embedded figures, tables, or captions. All photos and figures must be submitted as separate files (see Figures below). Only minimal formatting of each article to facilitate review is needed: single column with paragraph returns and bold/italic type where necessary. Include captions for all figures and tables in a separate Word, Pages, or RTF document. Articles will be edited if needed for clarity, grammar, and/or space.
Begin the article with title, author name(s), and contact information (including e-mail for primary author) with a line between each. The article or note should follow this information. Paragraphs should be separated by a line and the first line should not be indented. The first time each species is mentioned in the article, always give both the scientific name as well as the official common name (where one has been assigned) in parentheses. Please be sure to use the scientific and common names maintained in the most recent Official Checklist of North American Odonatology! Subsequent mention of the same species may use scientific or common name only, as the author prefers. Literature should be referenced in the article text using author names, not numbers (i.e., “Carlos and Young, 2009; Quill et al., 2011”).
Submit figures individually as separate files, named so that each can be easily identified and matched with its caption. Requirements vary depending on the type of graphic.
Photographs and other complex (continuous tone) raster graphics should be submitted as TIFF or JPG files with a minimum of 300 ppi at the intended print size. If you are unsure about the final print size, note that over-sized graphics can be scaled down without loss of quality, but they cannot be scaled up without loss of quality. The printable area of a page of Argia or BAO is 6.5 × 9.0 inches, so no graphics will exceed these dimensions. The Editor will crop, scale, sample, and enhance photographs as deemed necessary.
Charts, graphs, diagrams, and other vector graphics (e.g. computer-drawn maps) can be submitted as raster graphics (PNG or TIFF) with a minimum of 600 ppi at the intended print size. You may be asked to provide the raw data for charts and graphs if submitted graphics are deemed unsatisfactory. When charts and graphs are generated in Excel or Numbers, please submit the file with each chart or graph on a separate sheet and each sheet named appropriately (e.g. “Fig. 1”, “Fig. 2”, etc.).
Tables may be submitted as Word or Pages documents or as spreadsheets in Excel or Numbers. If Excel or Numbers is used, place each table on a separate worksheet and name each worksheet appropriately (e.g. “Table 1”, “Table 2”, etc.).